Responsibilities:
- Develop a comprehensive understanding of the dynamics of the business, the priorities of the company and the priorities of the GMD, as well as company policies, procedures and methods of operation to effectively and efficiently conduct duties and responsibilities
- Coordinate official engagements
- Conduct weekly diary meetings with the GMD to discuss upcoming engagements, invitations and other requests
- Maintain, update and categorize contacts lists for easy reference always
- Prepare all relevant documentation and information packs for meetings
- Provide secretarial services during meetings
- Document and circulate minutes of meetings
- Maintain effective and comprehensive electronic and paper filing systems to ensure protection, security and confidentiality of all files, records and reports
- Maintain and retrieve files for the GMD as at when needed
- Office / Calendar Management:
- Support the GMD in conducting daily, weekly, monthly, quarterly, & annual reviews of tasks and correspondences
- Screen emails, highlight urgent correspondence and print attachments
- Schedule on behalf of the GMD meetings between him and his direct reports and the committees and groups to which he is a member
- Follow up and monitor progress on discussions, decisions and/or special assignments to ensure timely response from the GMD to the respective person(s) and stakeholders
- Coordinate travel and accommodation requirements in connection with the Administration Department and ensure arrangements are in place for the GMD to match his requirements
- Prepare correspondence on behalf of the GMD, including the drafting of general replies.
- Conduct research and gather data on diverse business issues for the GMD
- Collate material and prepare presentations and speeches for the GMD
Requirements:
- First degree in any relevant field
- MBA would be an added advantage
Minimum of 8 years post qualification experience in office support, secretarial or administrative function in a reputable company or similar organization.
Remuneration-N15m Annual Gross (Open to negotiation) and other benefits
